What is a CRM system?

CRM means a combination of business strategies, software and processes that help build long-lasting relationships between companies and their customers


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According to helpscout.net, loyal customers are worth up to 10 times as much as their first purchase. Therefore, providing an outstanding customer experience is essential for expanding business operations.

Nowadays, there are many software solutions that can help organizations enhance their relationships with consumers on the market. However, the most popular solution used by corporations for improving and managing customer experience, as well as gaining leads, is CRM systems by far.

Defining CRM

CRM stands for “Customer Relationship Management” and refers to all strategies, techniques, tools, and technologies used by enterprises for developing, retaining and acquiring customers. This software ensures that every step of the interaction with consumers goes smoothly and efficiently in order to increase the overall profits.

The software gathers customer data from multiple channels. Hence, CRM stores detailed information on overall purchase history, personal info, and even purchasing behavior patterns.

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What does CRM software stand for?

CRM software is a special system with one primary purpose – improving relationships with clients by providing businesses with smart tools to effectively develop a successful strategy. Considering the aforementioned point, it is obvious that the CRM definition includes much more than it seems initially. It’s worth noting that implementation of this useful tool can definitely make a huge difference when it comes to standing side by side with some of your biggest competitors.

And the best part is that all of these data are safely stored in a unified CRM database. Therefore, users can easily access and manage a highly important data via one data source.

How does CRM work?

CRM systems are usually packed with tracking features that record numerous customer interactions online. In addition, CRM automates routine processes and provides managers with tools that allow for tracking and measuring the company’s performance and productivity. However, the business success, as usual, depends on the right CRM strategy.

Proper alignment of the CRM strategy, overall business objectives and customer needs is paramount. Companies should pursue their objectives with the care for their customers and desire to add value by boosting the efficiency of customer interactions. A properly developed CRM strategy results in better customer acquisition, development and retention.

In other words, CRM software can accelerate crucial business operations, such as marketing, service and sales activities, to boost customer experience and loyalty from initial contact to repeat purchases. Since any CRM system is meant to streamline the company workflow, it can easily help businesses to close the gaps between marketing, sales, and customer service departments helping the companies of all sizes to reach their goals at minimal costs.

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What are the benefits of the CRM and BPM synergy for business?

Modern times require modern measures for staying afloat and surpassing the competition. Luckily, Business Process Management (BPM) technology in CRM allows organizations to quickly adapt to the changes in the business environment by granting: The immediate access to all the important information, which enables to significantly speed up the workflow.

  • Tools for effective and easy process modeling, changing and monitoring.
  • Case management capabilities to manage unstructured processes.
  • Simplified and transparent work processes from the very first day.
  • Advanced reporting tools for generating more sales.
  • Detailed analytics and reports on the team’s performance.
  • Easy information sharing across the company.
  • Scalability, security, and mobile CRM access.
  • Advanced tools for better collaboration among departments and with consumers

The functions of a CRM with BPM technology are not limited to the aforementioned capabilities, as the top CRM vendors provide even more sophisticated tools to boost productivity and ensure seamless workflow.

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According to Aberdeen Group, 65% of sales representatives who use mobile CRM have reached their sales quotas, while the same results are noted with only 22% of reps who used a CRM strategy without a mobile approach. Furthermore, the average ROI with CRM systems amounts to $5.60 for every $1 spent (nucleusresearch.com). So when thinking about the importance of a CRM for business, it is obvious that CRM is becoming almost a necessity for developing a strong brand that can withstand all of the market changes.

What does CRM software stand for?

On-premise CRM vs cloud-based CRM

Companies wisely choose the way they deploy CRM system to make sure it meets their business objectives. While the organizations might benefit from on-premise software, they shouldn’t dismiss the advantages of cloud CRM deployment.

With on-premise CRM, a company needs to purchase the licenses beforehand. Considering that the software is located on the company’s servers, on-premise CRM is a good choice for organizations with a strict security policy, but in such a case, the implementation process takes more time and IT resources. Though, it is buyer’s task to ensure the constant maintenance of on-premise system, as vendor has no responsibility for its flawless operation and data security after the implementation stage, the vendors still provide technical support who will deal with the critical issues.

On the other hand, software-as-a-service (SaaS), cloud or on-demand CRM, stores data on the vendor’s servers. In this case, the users have the full access to the database all the time wherever they are, and, most importantly, the vendor takes all the responsibility for the seamless operation of the system and provides all the necessary system updates and support. What’s important is that cloud-based CRM software is highly scalable, which means that an organization can easily expand its functionality when business requirements grow. The only requirement for cloud system accessibility is a strong internet connection, accompanied by an affordable monthly or annual fee.

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CRM Processes

For the past few years, the role of Business Process Management (BPM) in CRM has been extended dramatically. In order to remain competitive, companies should be flexible and adapt processes to keep pace with rapidly changing business environment. In the nearest future, we will witness significant growth of CRM solutions that provide process automation features.

CRM & Customer Experience

The role of CRM in Marketing

How CRM helps deliver an exceptional customer service

Should Your Business Use CRM?

Regardless the size of your business, CRM provides consistency and enables better decision making. Even if your business is a startup, and you have a small customer base, CRM can function as a management software that gradually increases the value of your organization..

All in all, CRM system is a strategic tool that will mark the future of your business. Businesses already recognized the potential CRM can offer to businesses, especially regarding customer satisfaction. Therefore, there is no question whether a business should apply a CRM system because it’s only a matter of time when you will have to incorporate this system if you wish to keep up with market demands.

Bpm’online offers a number of various editions and pricing, which allows you to select the edition that best fits your business model.

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Bpm’online was named a Leader in The Forrester Wave™:
CRM Suites for Midsize Organizations, 2016.
In addition, bpm’online has been recognized as a Strong Performer
in The Forrester Wave™: Sales Force Automation Solutions, 2017,
The Forrester Wave™: Lead-To-Revenue Management Platform Vendors, 2016;
The Forrester Wave™: Customer Service Solutions For Midsize Teams, 2017
and The Forrester Wave™: Dynamic Case Management, Q1 2018.

Bpm’online has been named a Challenger in the Gartner Magic Quadrant for Sales Force Automation, 2018, 2017, 2016 and the Gartner Magic Quadrant for CRM Lead Management, 2017, 2016; recognized in the Gartner Magic Quadrant for the CRM Customer Engagement Center, 2018, 2017, 2016, 2015, included into the Gartner Magic Quadrant for Intelligent Business Process Management Suites, 2017 and Gartner Magic Quadrant for Enterprise High-Productivity Application Platform as a Service, 2018.

Nucleus Research consecutively positioned bpm’online in the Leaders Quadrant of the Nucleus CRM Technology Value Matrix 1H 2018 for its unprecedented agility to modify processes on the fly.

Ovum, one of the leading global technology research and advisory firms worldwide, has Bpm’online named among the world’s top 10 CRM vendors in latest Ovum CRM Decision Matrix. Bpm’online has been recognized for its process-centric approach and intuitive platform.

CRM Magazine, the leading publication of the industry, named bpm’online the Leader in Enterprise CRM Suite and Midmarket CRM Suite categories of the CRM Market Awards 2017 by CRM Magazine. This is the third year in a row that bpm'online made it onto the leaderboard in Midmarket CRM Suite category, with impressive scores all around.

bpm’online has been honored as Gold Stevie® Award Winner for the Best Relationship Management Solution of the Year in the 11th Annual International Business Awards. Winners were selected from over 3,500 nominations.

In 2015 for the second time in a row bpm’online is selected as ISM Top 15 CRM Award winner by, ISM Inc., Customer-Centric Strategic Advisors. The company is positioned as a leader in the fast-paced CRM industry.

Bpm’online received a 2015 CRN® Enterprise App Award for its bpm’online mobile CRM application. Bpm’online’s mobile app was selected by a CRN editorial panel based on a combination of critical factors including functionality; suitability to task; ease of use; innovation; and potential value to solution providers, their customers and the market in general.

Bpm’online has been named a Leader in CRM Software and Business Process Management Grid® Reports by G2 Crowd, Summer 2018.

Bpm’online named a CRM Watchlist 2016 winner among the top global CRM vendors.

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